About MOAS

Employment

Are you looking for a career that makes a difference? Apply to be part of the team at MOAS! We are always looking for enthusiastic and dedicated employees with a passion for cultural, scientific and historical endeavors to help fulfill the Museum’s mission to render educational and cultural services to the local community, the region, and the State of Florida. If we do not currently have position openings that match your skills or level of experience continue to check back for future vacancies. Due to the high volume of applications that we receive, we cannot personally contact everyone who submits an application. If you are selected for an interview, you will be contacted by a member of our HR department, or by the hiring manager for the position for which you applied. We will make every effort to notify applicants once a position has been filled, however, please refer to this job posting board to determine if positions are open or closed.

 

 

 

 

 

 

 

Open Positions

Assistant Director of Sales & Special Events
Museum of Arts and Sciences

 

Location:                     Daytona Beach, FL
Employee Type:         Full Time
Industry:                     Non-profit
Job Type:                    Management of Rental Events and Social Programs
Reports to:                 Director of Operations
Education:                  4 year degree in related field preferred
Experience:                Minimum 3-5 years in related field
Exempt Status:          Exempt

Position Summary:

The Assistant Director of Sales and Special Events is responsible for overseeing rentals and non-educational social events held at the museum. Duties include effectively communicating with current and prospective clients, planning and managing events, and supervision of the Rental Manager, Event Assistant, vendors, collaborating effectively with other departments and staff to always present the museum in the best possible light.

The Assistant Director of Sales and Special Events focuses on building external relationships and selling the Museum as well as providing an exceptional level of customer service to both colleagues and clients alike.

Principle Responsibilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Reasonable accommodations may be made to enable qualified individuals to perform the essential functions.  While performing the duties of this job, the employee is regularly required to talk and hear.  The employee frequently is required to stand, walk, use hands to finger, handle or feel, and reach with hands and arms.

  • Manages and directs rental sales of the Museum for both Corporate and Social clients from initial meeting through signed contract, including conducting site inspections for prospective clients and vendors, providing proposals with room diagrams, and suggesting event details to clients.
  • Oversees, develops, organizes, executes, and evaluates all museum non-educational social events; generates ideas to enhance/expand current offerings.
  • Acts as a liaison with vendors and clients/presenters/entertainers while performing day-of management of events, and working directly with customers to ensure satisfaction.
  • Works with colleagues on public and member programs by oversight of event management and catering elements.
  • Oversees implementation of the departmental budget, makes purchases (supplies, decorations, etc.), tracks and manages expenses for all special events in order to keep them cost-effective and in-line with organizational budget goals.
  • Collaborates with the Marketing Department to develop and implement long-range marketing plans for events.
  • Maintains yearly schedule of all events which occur at the museum.
  • Responds to facility rental inquiries quickly and courteously.
  • Ensures timely follow-up to each event, including briefings, minutes, thank you letters, and invoicing.
  • Coordinates and personally supervises Museum rentals and events.
  • Supervises, guides and supports the Development Department to plan the Museum’s Annual Fundraiser and Annual Dinner. Oversees the meetings and prepares Pre-Event and Post-Event Reports.
  • Coordinates with the Director of Operations for event and rental assistance, including event set-up and take-down, staffing, etc. 
  • Networks with outside vendors and promotional organizations to build relationships with vendors in the community.
  • Works closely with department staff to achieve annual revenue goals for the department.
  • Complete required training for Altru/Blackbaud proficiency

Additional skills include:

  • Excellent customer service and interpersonal skills
  • Excellent time and project management skills
  • Enthusiastic, personable, and outgoing
  • Excellent writing and verbal communication skills
  • Problem solving skills
  • Self-starter and a team player
  • Ability to adapt to change
  • Proficiency in Microsoft Office Suite software
  • Experience with Social Tables or similar room diagram software
  • Experience creating and managing budgets
  • Excellent contract negotiation skills
  • Knowledge of catering, banquet and event planning best practices
  • Ability to oversee and coordinate services relating to events and the museum at large
  • Ability to independently manage multiple tasks and projects and meet deadlines
  • Ability to communicate effectively with colleagues, internally and externally
  • Ability to manage work flow and projects for direct report
  • Ability to lift 50 pounds and stand for long periods of time
  • Proficiency with Blackbaud AlTru POS management system

 

Performance Measures:

  • Successfully increasing rental revenues year over year
  • Successfully developing Museum social events
  • Successfully collaborating with the community

 

Educational Requirements:

  • 4 year college degree in related field or specialized training in hospitality and event management fields. Relevant experience may be substituted.
  • Proficiency with Microsoft Office 365 programs

 

Special work requirements:

  • This position will require the employee to work some evenings, and/or weekends to fulfill the position’s objectives. Schedule adjustments are offered to allow the employee to maintain a 40hr work week as closely as possible.
  • Demonstrates an ability to understand and articulate a commitment to the mission and values of MOAS
  • Demonstrates personal integrity and ethical principles
  • Ability to build /collaborate with others and maintain sound relationships

 

To apply please send your resume to MOAS Director of Operations, Alexandra Middleton at alexandra@moas.org 

 

Guest Relations Associate
Museum of Arts and Sciences (MOAS)

Location:                    Daytona Beach, FL
Employee Type:        Part Time/ May Include Weekends, Holidays and Evenings
Industry:                    Non-profit
Job Type:                   Guest Relations
Reports to:                Director of Operations
Education:                 High School Diploma/GED
Experience:               Minimum 2 years in related field
Exempt Status:         Non-Exempt

Position Summary:

The Guest Relations Associate ensures that all visitors are attended to on a timely basis and are given proper instructions to enhance their visit to the Museum. She/he operates the Point of Sale system and is responsible for the safe and accurate handling of cash, credit cards and all forms of payment.   The Guest Relations Associate is expected to work some holidays, evenings, and weekends.   

Principle Responsibilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Reasonable accommodations may be made to enable qualified individuals to perform the essential functions.  While performing the duties of this job, the employee is regularly required to talk and hear.  The employee frequently is required to stand, walk, use hands to finger, handle or feel, and reach with hands and arms. 

The Guest Relations Associate is primarily responsible for the operation of the Admission Desk and ensuring that financial documentation is prepared and submitted on a timely basis.

  • Ensures the efficient and friendly admission of Museum visitors and vendors.
  • Assist volunteers when needed
  • Process and direct all business visitors and calls to the proper staff.
  • Work with the Guest Relations Coordinator to ensure the clear understanding of information at the admissions desk necessary to answer visitor or called in questions. For example, upcoming programs, events, rates, directions, membership, and facilities such as Gamble Place and the Cici and Hyatt Brown Museum of Art.
  • Close and balance Point of Sale system daily (May include Museum store).
  • Maintain and distribute reports as assigned by the Guest Relations Coordinator.
  • Responsible for additional duties as may be assigned by the Guest Relations Coordinator and or Director of Operations.

Performance measures:

  • Success in maintaining accurate financial records.
  • Success in meeting deadlines
  • Success in accomplishing daily activities

 

Preparation and Knowledge:

  • Education: High School Diploma/ GED
  • Minimum of two years of experience in customer service and or retail
  • Intermediate knowledge and skills with Microsoft Office 365 programs and Blackbaud Altru system

 

Additional skills:

  • Excellent customer service
  • Must have the ability to handle competing/multiple functions.

 

Special Requirements:

  • Demonstrates an ability to understand and articulate a commitment to the mission and values of MOAS.
  • Demonstrates personal integrity and ethical principles.
  • Ability to collaborate with others and work effectively as a member of a team and develop and maintain sound relationships with various publics.

To apply please send your resume to MOAS Director of Operations, Alexandra Middleton at alexandra@moas.org 

 

Become a MOAS Volunteer

The Museum is always looking for interns and volunteers to help serve the community. Please contact membership@moas.org or call 386-255-0285 for inquiries. Get involved with the Museum now! MOAS Volunteers are integral to the success of the Museum. Explore our volunteer opportunities and join the MOAS family.